AI verdict · Bharat Steel is L1 at ₹8,20,000 — saving ₹42,000 vs budget. Lead time 7d meets requirement. Bharat Steel is MSME registered; 45-day payment clock will start on GRN. Confidence 0.91.
Reverse auctionRoadmap
Real-time reverse auctions where multiple vendors bid down to a floor price — with live bid rankings, auto-award, and WebSocket-powered auction timer. Requires supplier-portal maturity + vendor enrollment at scale.
AI verdict · Short shipped by 2 MT. Invoice already adjusted (₹ 2,41,144 for 8 MT received vs ₹ 3,00,944 PO for 10 MT ordered — vendor pre-credited the 2 MT). Action choices: (a) accept short shipment and close, (b) raise replenishment PR, (c) dispute via vendor portal. Confidence 0.94 · cited photos in GRN-0089.
Vendor scorecard · Tata Steellast 12 months
On-time delivery96%
Quantity accuracy88%
Quality pass99%
Price competitiveness (vs RFQ avg)92%
3rd short-shipment in last 6 months — AI suggests sourcing 30% from secondary AVL.
TDS · RCM · MSMEtax automation
TDS section194Q · 0.1%
TDS amount (0.1% on taxable, GST-excl.)₹ 205
RCM applicableNo
MSME registeredNo · large taxpayer
ITC available₹ 36,344
Inventory · stock impact (live)cross-module
With 8-ton receipt, HR-coil reorder buffer breached at Plant-1 (current 6.4t / safety 8t). AI auto-PR draft prepared for 4t replenishment from Bharat Components (avg lead 6d). Manufacturing MO-2026-0344 unaffected (2t consumed today).
Purchase Order · PO-2026-0142issued 27 May 2026
PO number
PO-2026-0142
Vendor
Tata Steel Ltd · GSTIN 27AAACT2727Q1Z4
Ship-to
Plant-1, SIPCOT Industrial Park, Hosur, Tamil Nadu 635109
Bill-to
Tapestree Mfg Pvt Ltd · GSTIN 33AABCN1234P1Z5
Payment terms
Net 30 · NEFT
Delivered
31 May 2026
Buyer
Anil Kumar · anil.kumar@tapestree.in
Line itemsPO lines · received qty (8/10 MT)
4-way match overviewPO · GRN · Invoice · QC
Document
Reference
Value
Status
Purchase Order (10 MT ordered)
PO-2026-0142
₹ 3,00,944
Issued
Goods Receipt Note (8 MT received)
GRN-0089
₹ 2,41,144
Short 2t
Invoice
TS/2026/INV/4488
₹ 2,41,144
Matches GRN
QC Inspection
QC-0089
—
Pass · cert attached
4-way match anomaly · GRN qty (8 MT) differs from PO qty (10 MT). Invoice matches GRN — vendor self-adjusted. AP posting is blocked pending buyer acceptance. Selecting "(a) Accept & close" on Conversation tab will release the matched invoice payment.
AP posting blocked pending buyer acceptance of 3-way match anomaly. Once accepted, Finance will auto-post to Vendor payable · Tata Steel and schedule payment on due date.
AI insight · 3 short-shipment incidents in last 6 months on HR coil category. Recommend qualifying Bharat Steel as secondary source for 30% of HR coil volume. Overall vendor score: 94 / 100.
WhatsApp · PO dispatchSSOT must-have #3
Vendor WA number
+91 98765 43210 (Tata Steel dispatch)
Channel
WhatsApp Business API · auto-route
Dispatch status
Sent · 27 May 14:02
Acknowledgment
Confirmed · 28 May 14:02 · Pradeep (Tata)
WA thread · PO-2026-0142vendor channel
⚙
tapestree (auto)WhatsApp out27 May 14:02
Dear Tata Steel,
Please find attached PO-2026-0142 for 10 MT HR Coil 1.2mm to Plant-1 Hosur.
PO value: ₹3,00,944 | Terms: Net 30 | Delivery by: 2 Jun 2026.
Please confirm receipt and expected dispatch date.
— tapProcurement · Tapestree Mfg Pvt Ltd
[PDF attached: PO-2026-0142.pdf]
TS
Pradeep (Tata Steel)WhatsApp in28 May 14:02
PO received. We will dispatch 10 MT on 30 May. LR will follow.
tapestree AIAuto-update28 May 14:02
Vendor acknowledged via WhatsApp. PO status updated to Acknowledged · dispatch 30 May. Added follow-up task for LR receipt. Conf 0.97.
PO-2026-0141 — Bharat Components Pvt Ltd
Value₹ 1,72,545
GRNComplete · 30 Apr
TermsNet 45 · MSME
MSME due 14 Jun — 12d left
Delivered on30 Apr
RequesterPriya Nair
Conversation
PO doc
3-way match
GRN · 1 / 1
Invoice (linked)
Vendor scorecard
3-way match · AI extractedPO · GRN · Invoice
Line
PO qty
GRN qty
Inv qty
Δ
AI verdict
M8 hex bolt fasteners
5,000 nos
5,000 nos
5,000 nos
0
Match
Freight · Hosur
1 lot
1 lot
1 lot
0
Match
AI verdict · 4-way match clean. Invoice BC/2026/0141 matches GRN-0081 exactly. AP posting cleared. MSME 45-day clock started 30 Apr — payment of ₹ 1,72,545 due by 14 Jun 2026 (12 days). Overdue interest at 3× bank rate applies per MSMED Act S.16. Confidence 0.97.
Payment deadline 14 Jun 2026. If unpaid, MSMED Act Section 16 mandates compound interest at 3× RBI bank rate (18.75% p.a.) from GRN date. Estimated penalty on the ₹1,72,545 overdue: ₹1,72,545 × 18.75% ÷ 365 = ₹ 88.64 per day. Finance has been notified; auto-payment instruction ready for approval.
Plant-1, SIPCOT Industrial Park, Hosur, Tamil Nadu 635109
Bill-to
Tapestree Mfg Pvt Ltd · GSTIN 33AABCN1234P1Z5
Payment terms
Net 45 · NEFT · MSME mandatory
Delivered
30 Apr 2026
Buyer
Priya Nair · priya.nair@tapestree.in
Line itemsPO lines
3-way match overviewPO · GRN · Invoice
Document
Reference
Value
Status
Purchase Order
PO-2026-0141
₹ 1,72,545
Issued
Goods Receipt Note
GRN-0081
₹ 1,72,545
Full receipt
Invoice
BC/2026/INV/0141
₹ 1,72,545
Exact match
QC Inspection
QC-0081
—
Pass · cert attached
Match result · All three documents agree. No variance. AP posting cleared — blocked only by MSME payment timing rule. Payment must be released by 14 Jun to avoid MSMED Act penalty.
AP posted to Vendor payable · Bharat Components. Payment auto-scheduled for 10 Jun 2026 — within MSME 45-day window. Finance confirmation required before release.
AI insight · Bharat Components is the top-performing MSME vendor. Zero quantity deviations across 22 POs. 45-day compliance 100%. Recommend increasing share of fastener wallet to 70%. Overall vendor score: 96 / 100.
PO-2026-0140 — JSW Steel Ltd
Value₹ 87,585
GRNFull receipt · 1 Jun
TermsNet 30 · NEFT
3-way matched — 24h hold
Delivery1 Jun 2026 (on time)
RequesterAnil Kumar
Conversation
PO doc
3-way match
GRN · 1 / 1
Invoice (linked)
Vendor scorecard
3-way match · AI extractedPO · GRN · Invoice
Line
PO qty
GRN qty
Inv qty
Δ
AI verdict
Galvanised CR coil 0.8mm
3 MT
3 MT
3 MT
0
Match
Freight · Hosur lane
1 lot
1 lot
1 lot
0
Match
AI verdict · 3-way match clean. Invoice JSW/2026/INV/0140 matches GRN-0087 exactly. AP posting cleared — pending standard 24h auto-approval hold. No action required; payment will post automatically on 2 Jul 2026 (Net 30). Confidence 0.98.
Vendor scorecard · JSW Steellast 12 months
On-time delivery94%
Quantity accuracy100%
Quality pass98%
Price vs RFQ avg91%
L1 bidder on 3 of last 5 RFQs. Preferred galvanised coil vendor.
TDS · RCM · MSMEtax automation
TDS section194Q · 0.1%
TDS amount (0.1% on taxable, GST-excl.)₹ 75
RCM applicableNo
MSME registeredNo · large taxpayer
ITC available₹ 13,085
Inventory · stock impact (live)cross-module
3 MT galvanised coil 0.8mm received at Plant-1 Hosur. Stock now above safety buffer (current 8.2t / safety 6t). No replenishment trigger. Manufacturing MO-2026-0349 has material confirmed; production cleared to start 5 Jun.
Purchase Order · PO-2026-0140issued 26 May 2026
PO number
PO-2026-0140
Vendor
JSW Steel Ltd · GSTIN 29AAACJ4163P1ZP
Ship-to
Plant-1, SIPCOT Industrial Park, Hosur, Tamil Nadu 635109
Bill-to
Tapestree Mfg Pvt Ltd · GSTIN 33AABCN1234P1Z5
Payment terms
Net 30 · NEFT
Delivered
1 Jun 2026
Buyer
Anil Kumar · anil.kumar@tapestree.in
Line itemsPO lines
3-way match overviewPO · GRN · Invoice
Document
Reference
Value
Status
Purchase Order
PO-2026-0140
₹ 87,585
Issued
Goods Receipt Note
GRN-0087
₹ 87,585
Full receipt
Invoice
JSW/2026/INV/0140
₹ 87,585
Exact match
QC Inspection
QC-0087
—
Pass · cert attached
Match result · All three documents agree. No variance. AP posting cleared and will auto-execute after 24h hold (standard review window). No buyer action required.
GRN-0087 · Goods Receipt Note1 Jun 07:55 · Plant-1 Hosur
GRN number
GRN-0087
Against PO
PO-2026-0140
Received by
Store Supervisor · Plant-1
Transporter
Hosur Cargo Services · LR-40011
Vehicle
KA-02-HB-5541
WB net weight
3.01 MT (AI extracted)
QC status
Pass · test cert QC-0087
Invoice · JSW/2026/INV/0140AI extracted · 1 Jun 09:20
Invoice no.
JSW/2026/INV/0140
Vendor
JSW Steel Ltd · GSTIN 29AAACJ4163P1ZP
Invoiced on
1 Jun
Due date
1 Jul 2026 (Net 30)
Taxable value
₹ 74,500
IGST 18%
₹ 13,085
Total
₹ 87,585
TDS 194Q (0.1% on taxable, GST-excl.)
− ₹ 75
Net payable
₹ 87,511
AP posting statusFinance · auto-post pending
AP will auto-post to Vendor payable · JSW Steel after 24h hold expires on 2 Jun. Payment scheduled for 1 Jul 2026.
AI insight · JSW Steel is the highest-scoring galvanised coil vendor. Zero quantity deviations. L1 winner on 3 of last 5 RFQs. Recommend JSW as primary source for GC coil category. Overall vendor score: 97 / 100.
PO-2026-0139 — SAIL (Steel Authority of India)
PO value (20 MT)₹ 6,25,145
GRNDelivery 2 / 3 · ASN expected Fri
TermsNet 30 · RTGS
GRN partial — awaiting delivery 3
Delivery6 Jun 2026 (balance)
RequesterRamesh Iyer
Conversation
PO doc
3-way match
GRN · 2 / 3
Invoice (linked)
Vendor scorecard
Delivery status · AI summary3-lot split delivery
Delivery
Scheduled
Qty (MT)
GRN
Status
Lot 1
20 May
7 MT
GRN-0082
Received · matched
Lot 2
28 May
6 MT
GRN-0085
Received · QC pass
Lot 3
6 Jun
7 MT
—
ASN awaited
AI status · 13 MT received (65% of PO). Cumulative GRN value ₹4,01,908. Lot 3 ASN expected by Friday 6 Jun. Invoice for lots 1–2 partially matched; final 4-way match will complete on Lot 3 GRN. No price or quality variance so far. Confidence 0.93.
Vendor scorecard · SAILlast 12 months
On-time delivery82%
Quantity accuracy96%
Quality pass99%
Price vs RFQ avg88%
PSU vendor — longer lead times typical. Quality consistently high.
TDS · RCM · MSMEtax automation
TDS section194Q · 0.1%
TDS amount (0.1% on partial taxable, GST-excl.)₹ 341
RCM applicableNo
MSME registeredNo · PSU
ITC available (partial)₹ 61,308
Inventory · stock impact (live)cross-module
13 MT structural sections received at Plant-2 Pune. Safety buffer met for current MO queue. Lot 3 (7 MT) required for MO-2026-0361 starting 10 Jun. If ASN not received by 7 Jun, AI will trigger alternative sourcing alert.
Purchase Order · PO-2026-0139issued 14 May 2026
PO number
PO-2026-0139
Vendor
Steel Authority of India Ltd · GSTIN 20AAACS2617R1ZA · PSU
3-way match overviewPO · GRN · Invoice · pending lot 3
Document
Reference
Value
Status
Purchase Order (20 MT)
PO-2026-0139
₹ 6,25,145
Issued
GRN Lots 1+2
GRN-0082 / 0085
₹ 4,01,908
Partial · 13/20 MT
Invoice (partial)
SAIL/2026/INV/0297
₹ 4,01,908
Partial match
GRN Lot 3
—
—
Awaiting ASN
Match status · Lots 1 & 2 matched cleanly. Partial AP release available for ₹4,01,908. Full 4-way match will complete once Lot 3 GRN is raised on ASN receipt.
GRN-0085 · Lot 2 Goods Receipt28 May 08:05 · Plant-2 Pune
GRN number
GRN-0085
Against PO
PO-2026-0139 (Lot 2 of 3)
Received by
Store Supervisor · Plant-2
Transporter
SAIL Transport · LR-40205
Vehicle
MH-12-GK-8832
WB net weight
6.02 MT (AI extracted)
QC status
Pass · cert QC-0085
GRN Lot 3 · expectedbalance 7 MT
SAIL confirmed final lot of 7 MT structural sections dispatch on 6 Jun 2026. ASN not yet received. GRN-3 will be auto-drafted on ASN receipt via vendor portal.
Awaiting ASN · due 6 Jun
Invoice · SAIL/2026/INV/0297AI extracted · partial · 28 May
Invoice no.
SAIL/2026/INV/0297
Vendor
Steel Authority of India Ltd · GSTIN 20AAACS2617R1ZA
Invoiced on
28 May
Due date
27 Jun 2026 (Net 30)
Taxable value (partial · lots 1+2)
₹ 3,40,600
IGST 18%
₹ 61,308
Total (partial)
₹ 4,01,908
TDS 194Q (0.1% on taxable, GST-excl.)
− ₹ 341
Net payable (partial)
₹ 4,01,567
AP posting statusFinance · partial hold
Partial AP cleared for ₹4,01,567 (net of TDS) pending release. Final AP for Lot 3 will be posted after GRN-3 is raised and 4-way match completes.
Partial AP ready · awaiting Lot 3
Vendor scorecard · SAILlast 12 months · 18 POs
On-time delivery82%
Quantity accuracy96%
Quality pass rate99%
Price competitiveness vs RFQ avg88%
Invoice accuracy95%
Response time (RFQ)79%
AI insight · SAIL quality is consistently high but lead times and RFQ responsiveness lag private sector vendors. Recommend maintaining SAIL as secondary structural steel source with strategic buffer stock. Overall vendor score: 88 / 100.
PO-2026-0138 — BS Logistics Pvt Ltd
Value₹ 12,00,000
GRNMonthly · last 28 May
TermsNet 15 · NEFT
MSME cert pending renewal
DeliveryMonthly draw-down
RequesterLogistics team
Conversation
PO doc
3-way match
GRN · monthly
Invoice (linked)
Vendor scorecard
3-way match · May draw-down · AI extractedPO · GRN · Invoice
Line
PO qty
GRN qty
Inv qty
Δ
AI verdict
Intra-plant logistics · May
1 lot
1 lot
1 lot
0
Match
Inter-city lane · Hosur–Pune
4 trips
4 trips
4 trips
0
Match
AI verdict · May draw-down (₹98,000) matched clean. AP posting cleared for ₹97,020 (after TDS 194C 1% = ₹980). MSME cert Udyam-HR-06-0034521 lapsed on 31 May 2026 — 45-day clock is now suspended pending re-validation. AI recommends chasing cert renewal immediately to keep MSME payment protection. Confidence 0.95.
Vendor scorecard · BS Logisticslast 12 months
On-time delivery97%
Service accuracy99%
Invoice accuracy96%
Price vs contract rate100%
Preferred logistics partner since FY2024. MSME cert renewal pending — flag raised.
TDS · RCM · MSMEtax automation
TDS section194C · 1%
TDS amount (May)980.00
RCM applicableNo
MSME registeredCert expired 31 May
ITC available₹ 14,949
MSME cert alert · livecompliance risk
BS Logistics MSME cert Udyam-HR-06-0034521 lapsed on 31 May 2026. While it stays lapsed, MSME 45-day payment protection does not apply. If the cert is re-validated retroactively, the payment clock resumes from GRN date. Vendor has been notified via portal — re-validation in progress.
Purchase Order · PO-2026-0138issued 3 Apr 2026 · blanket annual
Match result · Service GRN and invoice agree exactly. AP posting cleared. MSME cert expired — 45-day payment clock suspended. Recommend releasing May payment (₹97,020 net of TDS) and separately chasing cert renewal for June cycle.
GRN-0090 · May Service Receipt28 May 08:30 · all plants
GRN number
GRN-0090
Against PO
PO-2026-0138 (May draw-down)
Confirmed by
Logistics team · Supply chain
Service period (completed)
1 May to 31 May
Intra-plant trips
Hosur: 18 · Pune: 14
Inter-city trips
4 trips · Hosur–Pune lane
Service verification
Trip logs verified · digitally signed
Invoice · BSL/2026/INV/0058AI extracted · 28 May
Invoice no.
BSL/2026/INV/0058
Vendor
BS Logistics Pvt Ltd · GSTIN 06AABCB1234K1Z2
Invoiced on
28 May
Due date
12 Jun 2026 (Net 15)
Taxable value
₹ 93,333
GST 5%
₹ 4,667
Total
₹ 98,000
TDS 194C
− ₹ 980
Net payable
₹ 97,020
AP posting statusFinance · cleared
AP posted to Vendor payable · BS Logistics. Payment of ₹97,020 due 12 Jun 2026. MSME cert renewal will re-activate 45-day clock for June invoice cycle.
AI insight · BS Logistics is the top-rated logistics vendor on the panel. Rate adherence 100% across 12 months of blanket PO. MSME cert renewal is the only open risk — once resolved, recommend extending blanket to FY2027-28. Overall vendor score: 97 / 100.
AI alert · PO-2026-0141 (Bharat Components) is due in 12 days. MSMED Act Section 16 mandates compound interest at 3× bank rate on overdue MSME payments. Recommend initiating payment this week. Auto-payment request drafted.
ITC in books (May)
₹ 80,124
Portal-matched
₹ 43,780
Mismatch / not in 2B
₹ 36,344
Pending portal data
₹ 0
ITC posted this month
₹ 43,780
⚠
ITC at risk · ₹ 36,344 — Tata Steel invoice TS/2026/INV/4488 (₹36,344 IGST) is NOT reflected in GSTR-2B for May 2026. Until vendor files their GSTR-1, ITC claim is provisionally eligible under Rule 36(4) (up to 5% of matched credit). Action: follow up with Tata Steel to file GSTR-1 by 11 Jun. If unresolved by FY close, reverse ITC and re-claim when GSTR-2B populates.
GSTR-2B reconciliation · May 2026portal vs books
Vendor · GSTIN
Invoice ref
ITC in books (₹)
GSTR-2B ITC (₹)
Difference (₹)
Status
Action
Bharat Components
33AACFB1234K1Z7
BC/2026/0312
₹ 13,500
₹ 13,500
Nil
Matched
JSW Steel
29AAACJ3600N1Z5
JSW/2026/INV/2091
₹ 13,500
₹ 13,500
Nil
Matched
Tata Steel Ltd
27AAACT2727Q1Z4
TS/2026/INV/4488
₹ 36,344
₹ 0
– ₹ 36,344
Not in 2B
Bharat Packaging
29AABCB8712P1Z6
BP/2026/INV/0891
₹ 16,780
₹ 16,780
Nil
Matched
GSTR-2B auto-fetchIRP integration
Direct GST portal API pull via GSTN sandbox (IRP 2.0) — auto-fetches GSTR-2B monthly and triggers reconciliation run. Requires GST API credential (Client ID + Secret) configured in Finance Settings → GST Config. ADR needed for credential storage path in Vault.
Day 1 of each month — PO auto-created, sent to vendor
Releases to date
Apr + May 2026 · ₹ 1,70,000 total
RC-2026-003 — Bharat Components · M8 Fasteners
PeriodApr–Jun 2026 (expired)
Expired 30 Jun 2026
Rate contract headerexpired
Vendor
Bharat Components · GSTIN 33AACFB1234K1Z7
Item
M8 hex bolt fasteners GR8.8 · HSN 7318
Contracted rate
₹ 28.50 / pc
Contracted qty
50,000 pcs
Utilised
38,000 pcs (76%) · ₹ 10,83,000
Lapsed qty
12,000 pcs
Conversational PO AgentSSOT must-have #12
Type a plain-language purchase request. tapestree AI drafts the full PO — vendor, item, qty, rate, HSN, GST, TDS — ready to review and approve. Saves 30–50% buyer time on routine replenishment.
CONVERSATIONAL PO · DEMO SESSION
Draft PO for 500 kg SS coil 304 from Bharat Steel at rate contract price. Plant-1 Hosur. Need by 10 Jun.
Found rate contract RC-2026-001 · Bharat Steel · SS Coil 304 @ ₹ 2,05,000 / MT. 500 kg = 0.5 MT. Balance under contract: 68 MT. Here is the draft PO:
DRAFT PO · AI GENERATED
VendorBharat Steel Pvt Ltd · RC-2026-001ItemSS Coil 304 · 2B finish · HSN 7219Qty500 kg (0.5 MT)Rate₹ 1,025 / kg (RC rate)Taxable₹ 1,02,500GST 18%₹ 18,450TDS §194Q₹ 103 (0.1% of taxable)Net payable₹ 1,20,847Ship-toPlant-1, SIPCOT, HosurRequired by10 Jun 2026TermsNet 30 · NEFT
Updated: qty → 1 MT, 2% cash discount applied on taxable before GST. Note: discount must be declared on invoice (GST Rule 33) for ITC eligibility. Revised net payable ₹ 2,37,486.
tapAdvisor ⌘K integrationPhase 2
In Phase 2, the conversational PO agent will be accessible from anywhere via the ⌘K command bar — without switching to this tab. AI-drafted POs will drop into the Requisitions queue for L1 approval. Qwen2.5 inference pipeline via model-router-service; prompt schema in docs/hld/05-ai-substrate.md.
Reverse AuctionRoadmap
Real-time reverse auctions where multiple vendors bid down to a floor price — live bid rankings, WebSocket auction timer, auto-award to compliant lowest bidder. Activates once supplier-portal maturity and vendor-enrollment thresholds are met.
Vendors receive early payment from a banking partner; buyer pays on original due date. Dynamic discounting lets the buyer offer early payment at a negotiated discount — improving vendor cash flow and capturing discounts for the buyer. Requires Razorpay X / Wio integration.
Continuous financial-distress signals (D&B, Coface), geopolitical exposure, ESG scores, and cybersecurity ratings across Tier-1 and Tier-2 suppliers — surfacing risks before they hit your supply chain. Enterprise analog: Coupa Risk Sentinel.
ADR 3NNNData sources: D&B + EcoVadis + Coface · ADR required for data-cost model + tenant opt-in
Vendor ESG / BRSR Sustainability ScoringRoadmap
EcoVadis-aligned ESG scorecard on vendor master — Environment, Labor & Human Rights, Ethics dimensions. Scope 3 supplier carbon data for CSDDD/ISSB compliance. Essential for Indian exporters supplying EU buyers and SEBI-listed companies (BRSR mandatory).
ADR 3NNNEcoVadis API vs in-house BRSR questionnaire · CSDDD Scope 3 mappingnew slug · scope-change ADR required
Marketplace-style catalog from pre-negotiated vendors with punchout (cXML/OCI) integration — buyers browse, select, and create POs without leaving tapestree. Alignment planned with ONDC catalog layer.
ADR 3NNNCatalog hosting model (supplier-hosted vs tapestree-hosted) + ONDC alignmentnew slug · scope-change ADR required
ONDC Buyer-Side IntakeRoadmap
ONDC (Open Network Digital Commerce) buyer-side integration — inbound orders from ONDC buyer apps flow directly into tapestree Procurement as purchase orders, with cross-module Inventory sync. Creates a closed loop with the Sales module's ONDC seller integration.